Purchasing & Supplier Control · ISO 45001:2018
A completed, worked procedure for ISO 45001:2018 Clause 8.1.4
ISO 45001:2018 carries the only dedicated procurement clause of the common management system standards, and one of its most-missed requirements sits outside the operational clause entirely. This template is a completed, worked example that carries both.
Clause 5.4 requires emphasis on the consultation of non-managerial workers on the controls applied to outsourcing, procurement and contractors. It sits in the leadership-and-participation clause, not the operational one, so a procedure written by reading Clause 8 alone misses it — and it cannot be satisfied on paper. This template makes it a gate before controls are set.
Clause 8.1.4.2 asks you to assess hazards in three directions, including the one most organizations skip: what your own site does to a contractor who has never been in it. The hierarchy of controls is applied at the point of purchase, and multi-employer workplaces are coordinated explicitly.
Organizations certified to — or preparing for — ISO 45001:2018 who engage contractors, outsource work, or procure items on which a safety control depends.
A complete, worked purchasing and supplier control procedure — in editable Word, ready to adopt into your own document control.
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Diana Lynn is President and Principal ISO Consultant at Management Systems International (MSI), a consulting firm she co-founded in 1998. With 28 years of experience, MSI has supported 80+ certifications, attended 200+ audits, and trained 600+ professionals across manufacturing, technology, medical device, government, healthcare, and other regulated industries. MSI is veteran-owned and female-owned.
To talk through your own purchasing and supplier controls, call 760-434-9141 or visit msi-international.com.
This template is general guidance and does not replace ISO 45001:2018, any applicable regulation, or the judgement of a competent professional. Standards are revised, amended and withdrawn; confirm the current status of your standard at iso.org before relying on clause references.
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