Purchasing & Supplier Control · ISO 9001:2015
A completed, worked procedure for ISO 9001:2015 Clause 8.4
A purchasing and supplier control procedure has to do two things almost no organization does both of: decide the controls applied to the external provider, and decide the controls applied to what that provider delivers. This template is a completed, worked example that does — and shows — both.
ISO 9001:2015 Clause 8.4.2 b) asks for two determinations — the controls on the provider and the controls on the output. Most procedures record one, because the approved supplier list belongs to purchasing and incoming inspection belongs to quality, and no single document asks for the pair. This template asks for both, in one place.
The criticality rating that routes every later decision is set on the effect of the provision on your product, never on its cost — so the cheap item on which a control depends cannot slip below a threshold and out of the process.
Organizations certified to — or preparing for — ISO 9001:2015 who want a purchasing procedure that satisfies Clause 8.4 in full.
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Diana Lynn is President and Principal ISO Consultant at Management Systems International (MSI), a consulting firm she co-founded in 1998. Since 1998, MSI has helped 80+ organizations achieve certification, with a 100% first-time success rate, 200+ audits attended and 600+ professionals trained across manufacturing, technology, medical device, government, healthcare, and other regulated industries. MSI is veteran-owned and female-owned.
To talk through your own purchasing and supplier controls, call 760-434-9141 or visit msi-international.com.
This template is general guidance and does not replace ISO 9001:2015, any applicable regulation, or the judgement of a competent professional. Standards are revised, amended and withdrawn; confirm the current status of your standard at iso.org before relying on clause references.
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