Most organizations running both standards keep two registers. One was built by the environmental function against permits and discharge limits, the other by the safety function against exposure limits and examination intervals. Both are competent. Neither can answer the question either auditor asks, which is what the organization's compliance status is today.
Two registers produce two evaluation habits, two frequencies chosen by different reasoning, two sets of evidence, and two review inputs that never sit on the same page. When the same item of plant carries both an emission limit and an exposure limit, it appears in both registers, is evaluated twice, and is owned by nobody.
This procedure holds one register. The requirements genuinely differ between the two standards in nine places, and every one of them is recorded at Appendix D rather than smoothed over.
This is what you are paying the premium for. It is not two documents stapled together. It is nine divergences resolved with the reasoning recorded, each with the alternative that was available and a place to confirm, followed by eight decisions to sign off before adoption.
| # | Where the two standards differ | What this procedure does |
|---|---|---|
| H-1 | ISO 45001 9.1.2 a) requires the frequency and the method; ISO 14001 requires only the frequency | Determines and records both, for both scopes |
| H-2 | ISO 45001 9.1.2 d) requires results to be retained; ISO 14001 requires them to be available as evidence | Retains for both scopes |
| H-3 | ISO 45001 6.1.3 requires the register to be maintained, retained and kept updated; ISO 14001 requires availability | All three, both scopes, with an explicit update route |
| H-4 | ISO 45001 6.1.3 a) requires access to up-to-date requirements; ISO 14001 does not use the word | Applies the currency test to both scopes |
| H-5 | ISO 45001 6.1.3 b) requires determining what needs to be communicated; ISO 14001 does not | Determines it for both scopes |
| H-6 | ISO 45001 5.4 d) 4) requires consulting non-managerial workers on how requirements are fulfilled; ISO 14001 has no equivalent | Extended to the environmental scope — the largest decision in the appendix |
| H-7 | ISO 45001 9.1.2 b) routes action to clause 10.2 explicitly; ISO 14001 does not name the route | Routes both scopes the same way |
| H-8 | ISO 45001 7.4.1 requires communication to account for diversity aspects; ISO 14001 does not name them | Applies to both scopes |
| H-9 | ISO 45001 5.1 k) requires protection from reprisal when reporting; ISO 14001 has no equivalent | Extended to environmental reporting |
The point of the appendix is not that the house standard is the only defensible position. It is that a combined procedure makes nine choices whether or not anyone notices, and an organization that has not seen them has made them by default. Reversing one is entirely legitimate. Discovering later that you took on an obligation you never agreed to is not.
HSE managers and integrated management system managers running ISO 14001 and ISO 45001 together, who are maintaining two compliance registers and can see the seam.
Section 2.1 is a scope determination that comes first, and content is marked throughout for the environmental scope, the OH&S scope, or both — so the document works if you run one standard now and add the other later.
A local exhaust ventilation system on a soldering line carries an OH&S duty, because it controls exposure to a respiratory sensitizer and is subject to statutory thorough examination at a prescribed interval. It also carries an environmental duty, because it discharges to atmosphere under a permit condition with an emission limit and a monitoring frequency.
Recorded as two rows in two registers, the examination falls due, the report notes reduced extraction volume, and the defect is closed by the safety side as an OH&S matter. Nobody tells the environmental side. Reduced extraction has changed the discharge characteristics and the next permit monitoring is nine months away. Neither owner did anything wrong.
One register makes it one row with both marks and one owner, and the procedure adds a step: on any nonfulfillment, the other obligations served by the same control are checked within five working days. Shared controls between the two scopes are common — abatement plant, ventilation, bunding, interceptors, waste handling, and any contractor working on either.
49 pages, 48 tables, every bracketed placeholder a decision you make rather than a blank someone forgot.
| What | How much of it |
|---|---|
| Numbered sections | 18 — 0.0 Document Control through 17.0 Revision History |
| Appendices | 6 — A, B, C, D, E and F |
| Integration decision record | 9 divergences between the two standards, each with the alternative and a place to confirm |
| Trigger table | 15 named triggers, each with the role that raises it and a time limit |
| Responsibilities | 7 roles, each gating role with a named alternate |
| Procedure steps | 13 numbered steps, 7.1 through 7.13 |
| Evaluation methods | 8 methods, each with what it suits and the evidence the record must name |
| Exception paths | 9 cases, each with what happens, an owner and a record |
| Records table | 14 records, each with location, owning role and retention period |
| Process interfaces | 11 interfaces, what flows in and what flows out |
| Key performance indicators | 8 indicators with target, method, owner and reporting route |
| Maturity ladder | 8 elements, 4 levels each, described as observable behavior |
| Clause cross-reference | 33 rows mapping every requirement to where it is satisfied |
| Compliance obligations register | 29 fields, ready to use as a spreadsheet |
| Compliance evaluation record | 16 fields |
| Nonfulfillment action record | 18 fields |
| Worked examples | 2, deliberately different in shape |
| Auditor questions answered | 16, each with where in the document the answer is |
| Determination worksheet | 5 parts, to be completed before the procedure runs |
Every procedure Management Systems International publishes is built to seven structural marks. Most procedures in circulation satisfy four or five, and the ones they miss are almost always the same ones.
Appendix F covers both standards, which sit at different points in their lifecycles: the ISO 14001:2015 to 2026 transition, including the cross-reference that breaks most transitioned documents, and the pending ISO 45001 revision with the case for building now rather than waiting. It closes with an eight-step sequence for merging two registers into one while transitioning one of the two standards.
Already certified to ISO 14001:2015? The ISO 14001:2026 Transition course walks the changes clause by clause. Relevant only if you hold a current ISO 14001:2015 certificate — if you are implementing for the first time, build to the 2026 edition directly and the procedure alone is what you want.
$249 — combined HSE variant, editable Word document.
Single-standard variants are $149 each: ISO 14001:2026, and ISO 45001:2018.
Two things. One register instead of two, with a scope field and dual-scope obligations merged to single rows with a single owner. And Appendix D, the integration decision record, which sets out all nine points where ISO 14001:2026 and ISO 45001 genuinely differ on these clauses, what this procedure does about each, and the alternative that was available. That comparison is the work you cannot easily do yourself, because it requires reading both standards line by line against each other.
A single duty that attaches in both scopes. A local exhaust ventilation system carries a statutory examination duty because it controls exposure, and a permit emission limit because it discharges to atmosphere. Two registers record it twice, evaluate it separately, and give it two owners who each assume the other has it. Worked example one follows exactly that case through to the failure it produces: an extraction defect closed as a safety matter, with the discharge characteristics changed and nobody told.
The stricter, applied to both scopes, with every instance recorded at Appendix D so you can reverse it deliberately rather than discover later that you took on more than you meant to. Seven of the nine divergences run the same way, with ISO 45001 asking for more — it was written after ISO 14001:2015 and its compliance clauses are more explicit about method, retention and communication.
Worker consultation. ISO 45001 clause 5.4 d) 4) requires non-managerial workers to be consulted on how legal requirements are fulfilled; ISO 14001 has no equivalent. This procedure extends it to environmental obligations, which is the largest single increase in obligation the combined document creates. The second is protection from reprisal when reporting, extended to environmental reporting on the grounds that it is one reporting channel and a worker cannot be expected to categorize before speaking.
Yes. Section 2.1 is a scope determination that comes before anything else, and content is marked throughout for the environmental scope, the OH&S scope, or both. If you run one scope only, the marked content for the other is not a requirement of your standard — but much of it is still good practice and some of it is a legal duty in your jurisdiction regardless. Single-standard variants are also available separately if you would rather not carry the marking.
Four. Each standard asks separately what changed in the obligations, and separately about results or trends in meeting them. A review reporting one compliance percentage has answered a quarter of what the two standards ask, and the change inputs are where a new duty with an implementation deadline would have surfaced.
Yes. Section 5.2 covers multi-jurisdiction operations for both scopes: environmental duties that follow the site and the product, OH&S duties that follow the site and the worker, host site rules, posting of workers, and how to record which requirement governs where national and local overlap. Jurisdiction, scope and site are all register fields.
ISO 14001:2026, published April 15, 2026, and ISO 45001:2018, which is the current edition with a revision under development. Appendix F covers both situations. Buyers receive the rebuilt edition at no additional cost when either standard changes in a way that affects the procedure; the version stamp is what makes that administrable.
A procedure does not pass an audit; an organization does. What this gives you is a document addressing every requirement in both standards' versions of these clauses, with a named owner and a named record. Conformity is demonstrated by implementation and evidence. Unfilled placeholders are unmet requirements, so fill them — and confirm the Appendix D decisions before adoption rather than after.
Editable Microsoft Word (.docx). Purchase grants your organization a perpetual, non-exclusive license to edit, rebrand and adopt it, including at multiple sites under common ownership. It may not be resold or distributed outside your organization.
Want help implementing it? Call Management Systems International at 760-434-9141 to schedule a planning session.
Management Systems International is a veteran-owned, female-owned ISO consulting firm founded in 1998. Across 28 years we have supported 80+ certifications, attended 200+ audits alongside our clients, and trained 600+ professionals across manufacturing, technology, medical device, government, healthcare, and other regulated industries.
We write these templates the way we write procedures for clients: as finished, worked documents with the judgment calls already made and explained, so you can see what a decided position looks like before you make your own.
Perennia Corp is a fictional company used for illustration throughout the template, and is not connected with any real organization of the same or a similar name. This is a template and guide, not certification or legal advice. Your compliance obligations are yours to determine, and unfilled placeholders are unmet requirements.
ISO 14001 and ISO 45001 are trademarks of the International Organization for Standardization. This template is an independent work by Management Systems International, LLC and is not endorsed by or affiliated with ISO or any certification body. Neither standard is reproduced in the template.
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