One procedure covering ISO 14001:2026 Clause 9.1.1 and ISO 45001:2018 Clause 9.1.1 — two standards resolved rather than averaged. A purpose determination, the stricter requirement throughout, and a two-branch impact assessment covering reported data and workers.
01 · The register is split by function
The environmental team keeps its list and the safety team keeps its own, and the shared instruments fall between them. A purpose determination puts the purpose on the item, so a shared detector is visible to both functions and calibrated once to the stricter standard.
02 · The weaker standard is applied to everything
ISO 14001 requires no calibration record; ISO 45001 requires one. An HSE system that treats them the same usually treats them as ISO 14001 — leaving the record obligation unmet on exactly the equipment that protects people. The house standard fixes the direction: the stricter obligation governs the whole register.
03 · The worker notification slips because it has no deadline
A permit deviation notification is usually measured in days from becoming aware. Worker notification has no statutory clock in most jurisdictions, so it is the one that slips — which is exactly backwards, because it is the one the people affected are entitled to. Both branches run from one assessment, and the worker communication is recorded whether or not it was compelled.
Every appendix, form, map and worked example is part of the document. Nothing is sold separately.
HSE managers and consultants at organizations certified to ISO 14001 and ISO 45001 but not ISO 9001, and organizations where environmental and safety monitoring are administered by different teams from different lists.
Not sure where you stand? The free Measuring Equipment Control Maturity Check scores your process across eight elements in about ten minutes, and your score appears without entering anything.
No — if you hold all three, the IMS file covers ISO 9001, ISO 14001 and ISO 45001 together and is the one to buy. This HSE file is for organizations holding ISO 14001 and ISO 45001 but not ISO 9001.
Because the same number does not mean the same obligation. ISO 45001 requires the calibration record and ISO 14001 does not, and an instrument that serves both purposes needs the stricter treatment. The file resolves that at the point of difference and records the decision in Appendix E.
It assigns each item E, S, or Both, and the purpose decides which obligations attach and how long records are kept. A shared instrument carries both purposes and the strictest retention, so it stays visible to both the environmental and the safety function.
Both, deliberately. It is written as a filled-in worked example so you can see what each element looks like when done properly, with bracketed placeholders wherever a value is genuinely yours to set. You are editing a working document rather than filling in a hollow outline.
Editable Microsoft Word (.docx). The license permits the buying organization to adapt and adopt it across its own sites and issue it to employees, contractors and auditors, and permits consultants to adapt it for engagements they deliver.
A procedure does not pass an audit; an organization does. What this gives you is a procedure that addresses every requirement of both clauses with a named owner and a named record. Conformity is demonstrated by implementation and evidence. Unfilled placeholders are unmet requirements, so fill them.
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